In Invoxy you can specify On-Costs and On-Charges for the Work that candidates can record their time against. These can be used to specify rules for accurately calculating your margin, and adding additional charges to your client invoices that aren't captured in the base placement rate or Work rates.
On-Costs can be used to specify a percentage of additional costs that should be accounted for in your margin calculations. These are costs that you incur as an employer in addition to the base pay rate you pay your candidate, usually associated with things like superannuation and leave. You may bill these additional costs on to your client, or you may simply need to account for them in your margin reporting and calculations.
On the On-Costs tab for each work you can specify any billable or non-billable on-costs that should apply to any time recorded against the work. Click the green + icon and select New On-Cost to add a new on-cost to the work (or select from a list of existing on-costs if you've created others in your account).
Description - Enter the name of the On-Cost.
Account Code - If this On-Cost is Billable (on-chargeable to the client), specify the account code the invoice line should be allocated to.
On-Cost Rate - The % rate of the On-Cost, based on the Resource pay rate. For example, at the rate of 18.49% above a resource being paid $100 per hour would have $18.49 on-costs per hour deducted from the margin calculations in Invoxy.
Billable - Tick this field if your on-costs are charged directly to the client. This will result in an additional invoice line for the specified on-cost rate to be charged to the client, on top of the bill rate specified on the placement/work.
On-Charges are additional fees to be charged directly to the client, on top of any specified bill rates on the placement/work. On-Charges will be billed as an additional line on the client invoice.
Description - Enter the name of the On-Charge.
Account Code - Specify the account code the invoice line should be allocated to.
On-Charge Rate - Set the rate and rate type of the On-Charge. The On-Charge can be calculated as:
% of Bill Rate - a percentage of the billable amount charged to the client, based on the placement Billing Rate and the Bill Rate Modifier on the Work.
% of Pay Rate - a percentage of the amount payable to the Resource, based on the Resource Rate from the placement and the Pay Rate Modifier on the Work.
% of Revenue - a percentage of all revenue being charged to the client from this Work. This will include the standard bill rate and any modifiers, plus any other On-Charges (except for other % of Revenue type On-Charges, or those with 'Exclude from Revenue' ticked).
$ Fixed Rate - a fixed rate per hour/day being billed.
Exclude from Revenue - Tick this box if the On-Charge shouldn't be included in revenue calculations in your Insight reporting. This setting is usually only applicable for New Zealand All of Government providers - learn more about Invoxy for All of Government here.