KeyPay Integration

Invoxy integrates with KeyPay a cloud-based payroll platform for Australian businesses. Pay contractors and increase compliance through pre-built Awards and support for custom EBA’s.

We create pay lines in KeyPay directly from timesheets recorded in Invoxy for Australian payroll processing.

Connecting KeyPay 

To integrate with KeyPay, go to Manage > Integrations. Select KeyPay and enter your KeyPay API Key (found in your Account settings under your name in KeyPay).

Once you've entered the API Key, press connect. 

Select the KeyPay business you would like Invoxy to connect to.

And set the default pay category, location, and pay schedule for any new employees. 

Once the integration is correctly synced you will see a green light on the Integrations page in Invoxy for KeyPay. 

Set Pay Items

Under Manage > Work set the appropriate Pay Item on any work items your resources will be recording their time against.

Once you're all setup you're ready to add your resources to a Pay Calendar from the Pay Summary screen and send pays to your KeyPay account.

To find out more about creating and sending pays when connected to KeyPay see KeyPay & Invoxy.

Field Mappings

The integration mapping from Invoxy to KeyPay loads standard fields from Invoxy employees and pays.

The following fields are taken from the Resource in Invoxy to new employee records created in KeyPay, and are kept updated to reflect the data in Invoxy:

• First Name
• Last Name
• Email Address
• Mobile Phone
• Date of Birth
• Address

These fields are sent through to KeyPay when Invoxy first creates the employee, but won't be updated by any subsequent syncs from Invoxy:

• Tax Number
• Start Date 
• Employment Type (defaults to casual)
• Pay Category
• Location
• Pay Schedule
• Bank Account

If you or the resource complete the TFN declaration form in Invoxy the details from the TFND will be sent through to KeyPay and kept up to date based on any changes made in Invoxy. 

Sync Changes

You can sync changes to your employees from Invoxy to KeyPay under Manage > Integrations > KeyPay by clicking Sync. If you've updated the Pay Schedule on any employees in KeyPay their new Pay Schedule will also be synced back to Invoxy. 

Alternatively, if you wish to sync only one resource you can do so from their user record under Manage > People.