Work types are what users record their time against for a Placement.
In Invoxy you can have multiple work types per placement, this may be handy to distinguish time against:
- A different project
- Whether the time is billable or not
- If the work type has a rate multiplier
- If the work type has a different account code associated with it
To add a work type to a Placement, click the green plus button at the bottom of the work tab and select the work type. To remove the work type click the "x" at the right-hand end of the work type.
To create and manage Invoxy work types you can do this within a Placement or under Manage > Work.
When managing a Work type the options available are:
Work Name - The name of the type of work. This will be visible to candidates and clients, so should be self-explanatory to help them with accurately recording and approving time.
Account Code - The account code that sales invoice lines for this work type should be allocated to. If your account is connected to Xero, this list will populate for you to select the appropriate sales code from your general ledger.
Tax Rate - If your account is connected to Xero you'll also need to select the appropriate Tax Rate for this work type.
Colour - Select the colour for this work type.
Auto Add to New Placements - Tick this box if you want this work type to be automatically added to all new placements. You will still be able to remove the Work Type from any placements you don't want it included on.
Billable - Tick this box if time recorded against this work type should be billed to the client. If this box is unticked then no time recorded against the work type will be able to be invoiced.
Billing Rate Multiplier - If the billing rate for time recorded against this work type should be multiplied, enter the multiplier here. For example, if the work type is Overtime that should be charged at 1.5x the normal billing rate, enter a multiplier of 1.5.
Pay Rate Multiplier - If the pay rate for time recorded against this work type should be multiplied, enter the multiplier here. For example, if the work type is Overtime that should be paid at 1.5x the normal pay rate, enter a multiplier of 1.5.
Work Pattern - To add a default work pattern to a work type, tick 'Work Pattern' and a week summary will pop up. Enter the selected normal work pattern and click save.
This appears in the week summary tab under Time in grey outlined boxes, this helps to see which users have pending time or have completed less time than expected.